Volunteer at Wintefest
Winterfest could not happen without all the amazing volunteers who give up their time to make Winterfest a reality. Everyone who attends North Coast Church is encouraged to consider serving Jesus at Winterfest.
There are many ways you can be involved, so it doesn't matter whether you have an hour to spare, or will be there for the whole week - there is a place for you!
Below are the key areas which require volunteers. Click on each role to read a description of what that volunteer position involves. Please think and pray about whether you are able to serve in any of these areas.
Frequently asked questions
Leaders & Assistants
Leaders need to be 16 years or over. (12-15 year olds can still be Assistants). Leaders & their assistants work very closely with the children and get to know them well over the course of the week. They meet and greet children as they arrive, sit with children during Together Time, sing with children and encourage participation, facilitate small group discussions, assist children during morning tea, games and craft, and talk with parents at the end of the day. This is a great position for someone with lots of energy, who enjoys working with kids and doesn’t mind looking a little silly! Leaders need to be available each day of Winterfest from 8:00am-1:30pm, and also are required to attend two meetings prior to Winterfest (dates TBC). We prefer that Assistants are also present each day of Winterfest and attend the planning meetings along with the Leaders. Not only does this better prepare them to serve well at Winterfest, but it is also a great training opportunity and a way to build friendships with our Young Adults who will be serving alongside them. However, we are happy to be flexible with Assistants who may not be available full-time. Contact us to discuss (firstname.lastname@example.org).
Craft Volunteers assist the children with their crafts, set up and pack up craft room and prepare crafts for the next day. Craft volunteers need to be available from 9:00am - 12:00pm. We will also invite any available craft volunteers to attend a number of "cutting and packing sessions" prior to Winterfest, to prepare craft pieces and activity packs for the children. You could volunteer for one day or come every day.
This role varies depending on the time of day. Jobs could include cutting up fruit and making sandwiches for morning tea, serving morning tea to the children, preparing and serving lunch to the leaders, cleaning the kitchen and preparing for the next day. There are two kitchen “shifts” each day: 8:00am-12:00pm and 12:00-2:30pm. Choose one shift or stay for both! You could volunteer for one day or come every day. (Please indicate your time availability in the comments section of the Volunteer Registration form).
This role varies depending on whether you serve in the morning or afternoon. In the morning, Registration Volunteers will use our computer check-in system to register children as they arrive. In the afternoon, Registration Volunteers will “check-out” children as they leave. You will need to be confident using our Online Check-In System (but we will train you first!). Registration Volunteers need to be available either from 8:00-9:30am or 12:00-1:00pm (please indicate which time slot in the comments section of the registration form). You could volunteer for one day or come every day. You will also need to attend a training session to learn the check-in process (date TBC).
First Aid volunteers will be based at our First Aid Station and provide assistance to children who may get injured/unwell. They will also receive any medications/epipens from children as they arrive, be responsibile for administering them if needed, and returning them at the end of the day. First Aid volunteers may need to fll in accident/incident report forms or contact parents of unwell children. First Aid Volunteers need to be available from 8:30am - 1:30pm. You could volunteer for one day or come every day.
Hosts sit in our Winterfest Cafe and chat with parents once their kids have checked in. This is a great role for someone who loves meeting people and is passionate about evangelism and inviting people to our church. Hosts arrive at 9:00 each day and stay for as long as parents choose to stay in the cafe (sometimes just an hour, sometimes right through to 12:30 when the kids go home.) You could volunteer for one day or come everyday.
Creche Volunteers will supervise a small number of children 3 years and under, to allow their parents to serve in other ways at Winterfest. There are two creche “shifts” each day: 8:00am-10:30am and 10:30am-1:00pm. Choose one shift or stay for both! You could volunteer for one day or come every day. (Please indicate your time availability in the comments section of the Volunteer Registration form)
Cleaners will be responsible for general tidying, cleaning/vaccuming if necessary and restocking the bathrooms. Cleaners need to be available from 12:30pm-2:30pm. You could volunteer for one day or come every day.
Parking and Traffic Attendant
Parking and traffic attendants arrive early to direct cars and foot traffic to the Winterfest location. Attendants arrive at 8:00am for a brief meeting with our Parking Coordinator who will coordinate road sign placement, and ensure each parking attendant volunteer is strategically placed to direct families from the road, to to the carpark, to the school gymnasium. Being July, the weather may not be ideal, so parking attendants should be prepared to dress warm, with an umbrella and wet-weather gear. Parking and traffic attendants will only be required every day of Winterfest (9-12th July). We require a dropoff team (8:30-9:30) and a pickup team (12:30-1:30).
The Decor team is responsible for making the space feel and look like a Pirate Adventure. This involves planning and setting up the main Auditorium. There is no set time. A Decor member will work closely with the Decor coordinator prior to Winterfest. This is a great place for people to volunteer who cant be part of Winterfest week.